No time has ever illustrated how important versatitlity in all aspects of your business is than right now during the global pandemic. Business (and life for that matter) looks a lot different than it did just three months ago and that means adapting to the current situation. If you are finding it hard for you and your employees to coordinate and effectively do work from home you are undoubtedly missing a huge opportunity other companies are taking advantage of. The sad truth is that may be working from home for quite a while here in Westchester County New York. So let’s see how you can prioritize your business communications so that no matter how long we’re working from home you keep moving forwards.
Establish A New Routine
Most businesses have established daily routines which keep the work flow moving in a linear fashion. Creating a new structure for daily business functions like meetings, conference calls, fullfillment, customer support and more is crucial. Let’s say prior to the pandemic you had staff meetings at noon on Mondays and Fridays. Are you set up to keep that schedule with your current business communciation system? Using services, like proprietary VOIP for business, allow you to conduct face to face meetings from home in the same fashion. You, management, and your employees will get connected through the internet to conduct business as though you were at the office. During the quarantine period days are blurring together for many. Creating and maintaining a structure similar to that prior to quarantine is great for employee moral and getting things done. But your system and your connections can make a huge difference and using free services like Zoom simply are not set up in a way to work well with businesses.
Set A Schedule
Piggy backing off the “establish a new routine” idea you should set or maintain the schedule from prior to the pandemic. For example if you always had certain meetings or certain functions at a set time of day on a set day of the week, maintain that even when working from home. This is good for workproductivity and maintaing a sense of normalcy is also good for mental health right now.
Keep Communication Active
It may seem harder to coordinate with other employees when trying to do work from home. It can feel less convenient than simply walking down the hall or to another cubicle but that should not be the case. When you’ve gotten used to using VOIP for business functions you will soon see that it actually makes everyone more accessible to one another. Need to hear what three people think of your proposal? No need to go to three different office rooms, simply invite everyone to a call and it’s like you’re all in the same place. Use the technology systems available now and you can actually increase internal communication which is always a plus for business.
Larger Companies & Working From Home
It’s simple enough to set up 10 or less employees when working from home but what about if you have 50? 100+? This is where having the right kind of business communication system will make or break your ability to function as a business from home. Here is where free programs like Zoom or Skype will really fall short as well. If you have over 100 employees who need to be able to call one another, share computer screens, video chat, share documents, edit documents, and more; your needs will be greater. It should not be left up to employees to figure it out as they go and having a dedicated business VoIP system established will do just that. The thing is, when we do get back to the office, VoIP for business will actually be far more suitable than a traditional phone service company anyway. The number of benefits to using VoIP as opposed to old network communications are many:
- Cost reduction for local & international calls (compared to traditional phone services)
- Conference calling
- Video calling + video conferencing
- Working from home availability
- Screen share & screen image capture
- Multiple Lines (users)
- Scalability (adding users not physical lines)
- Call forwarding
- Call recording
- Local, national and international calling
- Cost effective rates (far cheaper than traditional phones)
- and more
These are features that you should be using in the most normal of times and even more so during the pandemic stay at home experience.
Times Are Tough But We Will Overcome
Businesses, organizations, hospitals, school districts, and governments have been effected by the covid-19 pandemic. But there is also a great deal of opportunity to be had for those individuals and companies who manage to cope with the stress and establish a way to get things done no matter how long we are home. People have gotten very creative to keep moving forwards and we’re lucky enough that during this modern time we have the technology to make things happen. Stuck at home? No problem. With VoIP for business you can easily keep your work schedule and maintain forward progress. Take advantage of the time spent indoors and upgrade your businesses communication systems now. That way when we get back to normal you will already have all the tools in place to continue the pace you’ve set from home.
For the best Business VOIP Services Westchester NY, look no further than 30 years of local expertise with Top Line Communications. We live where we operate right here in the lower New York region and are proud members of the WBC (Westchester Business Counsel). Call us today for a consultation and see how we can upgrade your businesses communications and save you money at the same time. Stay safe from all of us here at TopLineCommunications.com 1-888-426-8647