Uncategorized

What’s the Future of Offices & Meeting Rooms?

Best Westchester Business Phone Systems

Remember the good old days back in January when there was no lockdown in the USA and people still commuted to work every day? As we know, things look a bit different today and with the number continuing to rise on a national level there are some real concerns about the economy and what we call a workplace. 

So, answering the question, “What’s the future of offices and meeting rooms?”, may seem unclear and if you operate a business or a business service it is a serious question. Is our traditional idea of work, offices, commuting, day job, meetings, and more changed forever?

Experts say no. Here’s why.

Offices & Meeting Rooms are Not Going Anywhere

Best Westchester Business Phone Systems

Best Westchester Business Phone Systems

It is true that many organizations completely abandoned their offices and in-office work back in March. When people began to work from home and large companies moved all of their operations outside of the office there was real fear that traditional office work would be dead forever. 

But, the reality is that face to face meetings and central office locations will never be completely removed from the workspace. Even now at the height of the pandemic people are going back to work at their normal office location, albeit, at a typically staggered or reduced timeline. 

For example, financial firms who moved all of their employees to remote working during the pandemic now have those same employees commuting back to their office 2 or 3 days a week. This is a major change from months past and shows companies desire to get people back to the office safely. The office isn’t dead, protocols have simply been enacted.

Now you wear a mask into the building and wear it anytime you are not at your desk. If someone is exposed to Covid-19 or tests positive the entire office stays home and gets their own tests, only returning to work following 2 or 3 negative tests over the course of a week or 10 days. So, the point to take away from this is that companies are returning employees to office locations with some new safety measure in place. 

The businesses are not canceling building leases and are still trying to get people into the office safely. 

Collaboration is Better in an Office Setting

There have been widespread reporting and internal studies to determine workers’ effectiveness from home. These studies have shown promising levels of productivity for individuals working remotely. But when it comes to collaborative tasks where employees must work together to accomplish a task, working together in an office room has proved more productive than when collaborating remotely. 

Face to face meetings has proven time and time again their effectiveness when compared to remote collaborative work. This is one of the biggest reasons for businesses maintaining their buildings even when no one was going in to work. 

Getting Back to the Office

Working remotely has proven a great tool that companies can turn to for the short term when need be for health concerns. But employees and businesses alike want to get back to work at the office and doing so requires some changes that previously did not exist. Here are some of the ways offices are re-imagining their office spaces.

Re-Imagining Office Spaces

The coronavirus has changed our lives in many ways and that includes how we design offices moving forwards. Some of the biggest changes include:

  • Thermal temperature checking systems or manual temperature checks
  • Creating more space between desks or cubicles
  • Staggering employee schedules to reduce the number in the office at once
  • Covid protocols in place for any positive test 
  • Providing lunch to employees so they don’t leave to get their own
  • Creating larger meeting rooms
  • Hand washing stations
  • Free masks
  • and more

Office managers have gotten creative in how they are keeping people safe at the office. 

Video Conferencing Meeting Rooms

With people returning back to the office, office managers have put a large focus on creating larger office meeting rooms which have video conferencing available. This is the way of the near future in terms of office meetings. Some employees and staff in the office and other employees in a different room in the same office, or from home, or another location.

By focusing on meeting rooms set up for virtual connectivity, businesses can ensure safety while not losing any productivity. 

But, you’ll want to be sure you have a high-speed internet communications provider, preferably with fiber-optics and VoIP. If you’re planning on web meetings, you’ll need reliable fast internet. That is a pre-requisite productive remote work and collaboration, a good internet connection. (See our article on What Makes a Fiber-Optic Connection Superior?)

You cannot expect employees to get anything done if their video conference keeps dropping. So be sure you have suitable internet infrastructure for this sort of video conferencing. 

For the best in VOIP for Business Westchester NY, look no further than over 30 years of local expertise. We live where we operate and are proud members of the BCW (Business Council of Westchester) for 5 years. Call today and see how we can improve your business communications today. Stay safe from the entire team and we can get through this if we work together! 1-888-426-8647

Read More

Business Cloud Services Allow Employees To Work From Home

Right now our countries citizens and companies are facing a crisis unlike we have ever seen in our modern times. Companies are racing to try and keep their businesses running and for nearly all of them that means employees getting work done from home. But is your company prepared for this sort of change in work flow as we are being forced to stay home? Are your employees able to do the same work at home that they do in the office? If the answer is no or you’re unsure, there are some steps you can take right away to get things going.

Consolidated Business Cloud Services

Cloud Business Services Westchester NY

Cloud Business Services Westchester NY

Cloud based services are ideal for this sort of situation because it means that employees can simply connect to the cloud no matter where they are. This gives them access to files and programs that are essential for your business to run. It is essentially the same thing they were doing at the office but now from their own homes. Cloud based services consolidate everything in one decentralized place so that location no longer matters when it comes to getting work done.

It is not only businesses who are scrambling to make these changes but also places like school districts where teachers now are teaching through the internet. Through cloud based video conferencing, screen sharing, team messaging + calling, and access to files and software from the office, work can continue. Teachers and businesses alike are able to reduce the loss of productivity that would occur to companies not using cloud based services. Businesses are also able to use cloud-based phone systems to add phone numbers and lines that can be used from home or from a mobile device.

Remote Team Communication

Essential employees and workers are still able to go to work in these trying times. That means ensuring their remote connectivity is at the highest level so they are able to conduct their day to day working activities without limitations or downtime. Co-workers need to be able to coordinate from in the field and from home as well right now. When your digital communication and teamwork flow are in order you are ready to keep business moving forwards no matter how long we will be stuck at home. Simple text messaging through the computer or phone makes it very easy for people to communicate within the network. If they need to see another co-workers screen they can screen share. If they need to talk to them they can use the VOIP phone system to make the call. If they need to speak face to face they also have that option. Yes we must work from home but that does not mean that productivity should suffer and the cloud is just the solution to keep your company, school, or hospital moving.

Business Continuity

Your business phone system will directly effect how well your employees are able to keep working. If you are not using a cloud based system and everything is on the computers at the office, your business will have to shut down at this time. That is something many companies will not be able to survive for very long. Because using a cloud based business phone system allows for continuity to continue, even in the toughest of times, you can keep things rolling. To ensure your experiencing uptime of 99.999% you should be sure the communication company you have hired has these sort of fail-safes in place. So if 6 months from now we still have to stay at home, your company will be ready.

Business Security

Because employees will need to work from home security will need to be taken more seriously than ever. Employees living and working from different locations will need to connect to your system, so its critical to ensure those connections are secure. For the greatest level of secure communications you should look for providers that utilize UCaaS (Unified Communications as a Service). UCaaS is a cloud communication delivery model that offers a variety of collaboration and communication services and applications. Integral to companies working from home. Also, VPN’s (virtual private network) can be utilized through these networks to allow users to connect to your companies cloud systems in an even more safe way. With end to end encryption it ensures that users working from their home computers prevent any sort of breach of security. This is important because many folks home computers are not set up as safe as the one’s at the office and that means finding safer measures like UCaaS and VPN.

Upgrading Today

If your business has come to a stand still because you’re unable to find an efficient way for employees to work from home, you may be in real trouble for the coming weeks and months. If your business communication company is not able to keep you working during this outbreak than they are falling incredibly short. The most important thing a communication company can do is keep you up and running no matter what is going on in the outside world. If you are stuck right now and feel like you don’t have any options, you’re in luck. It is easy and cost effective to completely overhaul your business communications with a cloud based service. There is little to no hardware that needs to be utilized. Very often you can get access to the cloud by simply installing software on computers you already have. So it can be done as fast as today and you can get back to work the same day, whether from home or at the office.

For the best Business Cloud Services Westchester NY look no further than nearly 30 years of local communications expertise here at Top Line Communications. We proudly live where we operate and have been a member of the Westchester Business Counsel for many years. Call us today and see how we can get your business back up and running from home during this crisis. Stay safe from the entire team and we can get through this if we work together! 1-888-426-8647

Read More